Instead of printing timesheets and collecting signatures, staff can confirm their own hours electronically at the kiosk. The printed timesheet then shows their acknowledgement — who confirmed, when, and how — where the blank signature lines would be.
Turning it on
- Go to Manage → Locations.
- Switch on Timesheet sign-off for that location.
- Choose the pay period: weekly, fortnightly or monthly.
- For a fortnightly cycle, set the date a period started. This fixes which fortnight is which so the boundaries never move.
It is off unless you turn it on, and turning it off later leaves existing records untouched.
What staff see
At the end of a pay period, the next time a staff member clocks out at the kiosk, they are shown their timesheet for that period — total hours and the day-by-day list — and asked to confirm. They re-enter their PIN to do it. That happens once per period, not on every clock-out.
Nobody waits for their pay
Confirming never holds up payroll. Run your pay on the normal date whether people have confirmed or not. A casual who worked once and does not return for three weeks is paid on time, and is asked to confirm whenever they are next on site.
Approving
Go to Payments → Sign-off. You will see every staff member with hours in the period, whether they have confirmed, and whether you have approved. Approve individually or all at once. You are never blocked by someone who has not confirmed.
If someone cannot confirm
If a staff member has left or will not return, use Can't obtain and give a reason. The timesheet then prints "Unable to obtain confirmation" with that reason. A confirmation is never created on someone's behalf — only the staff member's own PIN can do that, and that is enforced on our servers.
If hours change after someone confirms
The confirmation is tied to the exact hours that were confirmed. If a shift is edited afterwards, the row shows what was confirmed and what it is now, and asks for a fresh confirmation. The earlier record is kept. This is the part a paper signature cannot do: a signed timesheet can never quietly refer to numbers that were changed later.
Is it legally valid?
An electronic signature is recognised in Australia under the Electronic Transactions Act 1999 (Cth) where the method identifies the person and indicates their approval. A confirmation records who authenticated, when, and against which hours. This is general information, not legal advice.