How do mileage claims work?

Mileage Claims lets staff submit work-related driving claims when they use their own vehicle. Claims require admin approval before appearing in payroll.

Mileage Claims is an optional add-on (from $12/month), available on the Starter, Professional and Business plans — enable it in Settings → Membership.

For Staff

1. Go to the Mileage tab in your staff portal.
2. Click New Claim.
3. Enter: date, reason, from/to locations, distance in km.
4. The amount is calculated automatically (distance × rate per km).
5. Submit — your admin will review and approve or reject.

For Admins

1. Go to the Mileage tab in the main menu.
2. Review pending claims — check distance, reason, and route.
3. Approve or reject (with reason).
4. Approved claims automatically appear in payroll as a reimbursement.
5. Configure settings: rate per km, limits, home-to-work policy.

Important

• Normal home-to-work commuting is generally not eligible.
• Only approved work-related travel qualifies (between shops, suppliers, clients, meetings).
• Default rate: $0.88/km (ATO 2024-25 rate). Admin can change this.
• This is a workplace reimbursement feature, not tax advice.