How do mileage claims work?

Mileage Claims lets staff submit work-related driving claims when they use their own vehicle. Claims require admin approval before appearing in payroll.

Mileage Claims is included on the Business plan, and available as an optional add-on (from $12/month) on the Starter and Professional plans — enable it in Settings → Membership.

For Staff

1. Go to the Mileage tab in your staff portal.
2. Click New Claim.
3. Enter: date, reason, from/to locations, distance in km.
4. The amount is calculated automatically (distance × rate per km).
5. Submit — your admin will review and approve or reject.

For Admins

1. Go to the Mileage tab in the main menu.
2. Review pending claims — check distance, reason, and route.
3. Approve or reject (with reason).
4. Approved claims automatically appear in payroll as a reimbursement.
5. Configure settings: rate per km, limits, home-to-work policy.

Important

• Normal home-to-work commuting is generally not eligible.
• Only approved work-related travel qualifies (between locations, suppliers, clients, meetings).
• Default rate: $0.88/km (ATO 2024-25 rate). Admin can change this.
• This is a workplace reimbursement feature, not tax advice.