Every staff member needs a profile with a unique 4-digit PIN to clock in.

There are two ways to add someone, side by side on the Members screen:

Invite by Email — they get an email, choose their own password, and their PIN is created for them. Best when you have their email address. See Invite staff by email.
Add Staff Member — you create a work login for them by hand. Best for someone with no email address, or who already uses NestedClock at another business.

Steps (Add Staff Member)

Go to Manage → Staff Members.
Click Add Staff Member.
Enter their first name and last name.
Assign a unique 4-digit PIN (or auto-generate one).
Assign them to a location.
Choose their role — see Roles and permissions — and their pay rate if applicable.
Click Save.

Tips

Staff limits depend on your plan: Free (3), Starter (10), Professional (30), Business (60).
An invitation that has been sent but not yet accepted holds a place on your plan, so it counts towards those limits until it is accepted or expires.
You can assign staff to multiple locations if cross-location clocking is enabled (Professional+).
Use the Sort dropdown to sort by name, location, role, or status (active/inactive). Click the arrow button to reverse the order.
Encourage staff to memorise their PIN rather than writing it down.