3 min read16 May 2026
Summary
Staff who use their own vehicle for work travel can now submit mileage claims directly through NestedClock. Claims go through admin approval and flow straight into payroll — no spreadsheets, no manual calculations.
How It Works
- Staff submits a claim — from/to locations, distance in km, reason category, and date
- Amount is calculated automatically — distance × your configured rate per km (default $0.88/km)
- Admin reviews and approves — or rejects with a reason
- Approved claims appear in payroll — as a reimbursement in the payroll review and exports
Reason Categories
- 🏪 Travel between shops
- 📦 Supplier pickup
- 🤝 Client/customer visit
- 📋 Training or meeting
- 🚨 Emergency call-out
- 📍 Other work-related travel
Admin Settings
Configure everything from the Settings tab:
- Rate per km — default $0.88 (ATO 2024-25 rate), fully configurable
- Home-to-work policy — block, warn, or allow with approval
- Per-claim km limit — prevent unreasonable claims
- Monthly claim limit — cap total claims per month
- Require attachment — optional receipt/photo requirement
Important: Not for Commuting
Normal home-to-work travel is generally not eligible for mileage reimbursement. This feature is for approved work-related travel only. A clear warning is shown to staff when submitting claims.
Pricing
Mileage Claims is available as a paid add-on for $12/month (or $120/year) on Starter, Professional, and Business plans. Not available on the Free plan.